Heald Place Primary School

Safeguarding and Child protection ADDENDUM




Safeguarding and Child protection ADDENDUM- COVID-19 Wider School  Re-opening Arrangements (1st June 2020) 




Date: 04.06.2020

Date shared with staff: 10.06.2020


 This addendum applies during the period of phased return following school closure due to COVID-19. It reflects updated advice from the Greater Manchester Safeguarding Partnership and local authority (LA), Manchester City Council.

 It sets out changes to our normal child protection policy in light of the Department for Education’s guidance Coronavirus: safeguarding in schools, colleges and other providers, and should be read in conjunction with that policy.

Unless covered here, our normal child protection policy continues to apply.

The Department for Education’s definition of ‘vulnerable children’ includes those who:

  • Are assessed as being in need, including children:
  • With a child protection plan
  • With a child in need plan
  • Looked after by the local authority
  • Have an education, health and care (EHC) plan
  • Have been assessed as otherwise vulnerable by educational providers or LAs, for example those who are:
    • On the edge of receiving support from children’s social care services
    • Adopted
    • At risk of becoming NEET (‘not in employment, education or training’)
    • Living in temporary accommodation
    • Young carers
    • Considered vulnerable at the provider and LA’s discretion

 Key contacts


Role Name Contact Number Email
Designated Safeguarding Lead NIKKI SELLERS 07392 310086 n.sellers@healdplace.manchester.sch.uk
Deputy designated Safeguarding Lead ANNE ZAIDI 0161 224 7079 admin@healdplace.manchester.sch.uk


0161 224 7079 admin@healdplace.manchester.sch.uk
Chair of Governors FIRZANA CHAUDURY admin@healdplace.manchester.sch.uk
Senco TOM DENTON 0161 224 7079 admin@healdplace.manchester.sch.uk
SBM NICOLA EVANS 0161 224 7079 admin@healdplace.manchester.sch.uk
SLT SHABANA ESA 0161 224 7079 admin@healdplace.manchester.sch.uk
SLT VICTORIA WILLARS 0161 224 7079 admin@healdplace.manchester.sch.uk
SLT JULIA CROSSLEY 0161 224 7079 admin@healdplace.manchester.sch.uk

2.Core Safeguarding Principles 

 We will still have regard to the statutory safeguarding guidance, Keeping Children Safe in Education.

Although we are operating in a different way to normal, we are still following these important safeguarding principles:

The best interests of children must come first

If anyone has a safeguarding concern about any child, they should continue to act on it immediately

A designated safeguarding lead (DSL) or deputy should be available at all times (see section 5 for details of our arrangements)

It’s essential that unsuitable people don’t enter the school workforce or gain access to children

Children should continue to be protected when they are online


  3. Vulnerable Children

 Vulnerable children include those who have a social worker and those children and young people up to the age of 25 with education, health and care (EHC) plans.

 Those who have a social worker include children who have a Child Protection Plan and those who are looked after by the Local Authority. A child may also be deemed to be vulnerable if they have been assessed as being in need or otherwise meet the definition in section 17 of the Children Act 1989.

 Those with an EHC plan will be risk-assessed in consultation with the Local Authority and parents, to decide whether they need to continue to be offered a school or college place in order to meet their needs, or whether they can safely have their needs met at home. This could include, if necessary, carers, therapists or clinicians visiting the home to provide any essential services. Many children and young people with EHC plans can safely remain at home.

 Eligibility for free school meals in and of itself should not be the determining factor in assessing vulnerability.

 Senior leaders, especially the Designated Safeguarding Lead (and deputy) know who our most vulnerable children are. They have the flexibility to offer a place to those on the edge of receiving children’s social care support.

 We will continue to work with and support children’s social workers to help protect vulnerable children. This includes working with and supporting children’s social workers and the local authority Virtual School head for looked-after and previously looked-after children.

 There is an expectation that vulnerable children who have a social worker will attend an education setting, so long as they do not have underlying health conditions that put them at increased risk. In circumstances where a parent does not want to bring their child to an education setting, and their child is considered vulnerable, the social worker and we will explore the reasons for this directly with the parent.

 Where parents are concerned about the risk of the child contracting COVID19, we or the social worker will talk through these anxieties with the parent/carer following the advice set out by Public Health England.

 We will encourage our vulnerable children and young people to attend a school, including remotely if needed.

  4. Attendance Monitoring

 We will resume taking our attendance register. We will also continue to submit the Department for Education’s daily online attendance form, until no longer asked to do so.

Where any child we expect to attend school doesn’t attend, or stops attending, we will:

  • Follow up on their absence with their parents or carers, by telephone / text message.
  • Notify their social worker, where they have one

 If we have any children in attendance (e.g. because they are vulnerable or their parent(s) / carers are critical workers) we will submit the daily attendance sheet to the DfE by 12 noon until no longer asked to do so - https://www.gov.uk/government/publications/coronavirus-covid-19-attendance-recording-for-educational-settings

 If the school has closed, we will complete the return once as requested by the DfE.

 We and social workers will agree with parents/carers whether children in need should be attending school and will then follow up on any pupil that they were expecting to attend, who does not. We will also follow up with any parent or carer who has arranged care for their child(ren) and the child(ren) subsequently do not attend.

 To support the above, we will, when communicating with parents/carers and carers, confirm emergency contact numbers are correct and ask for any additional emergency contact numbers where they are available.

 In all circumstances where a vulnerable child does not take up their place at school, or discontinues, we will notify their social worker.

  5. Designated Safeguarding Lead

 The optimal scenario is to have our trained DSL available on site. Where this is not possible, they or trained deputy will be available to be contacted via phone or online video - for example when working from home.

 Where a trained DSL (or deputy) is not on site, in addition to the above, a senior leader will assume responsibility for co-ordinating safeguarding on site.

 This might include updating and managing access to Child Protection Online Management System (CPOMS) and liaising with the offsite DSL (or deputy) and as required liaising with children’s social workers where they require access to children in need and/or to carry out statutory assessments at the school or college.

 It is important that all staff and volunteers have access to a trained DSL (or deputy). On each day, the staff on site will be made aware of who that person is and how to contact them.

 The DSL will continue to engage with social workers, and attend all multi-agency meetings, which can be done remotely. To access ICPC/RCPC held at Manchester Safeguarding and Improvement Unit, a report should be sent to qualityassurance@manchester.gov.uk whereby a reply email will be sent 24 hours before the conference containing the dial in details and reports from other partners. Please ensure the person sending the report is the person who will be calling into the conference as the SIU will not be contacting other safeguarding staff separately.

 We will continue to work with children’s social care and with virtual school heads for looked-after and previously looked-after children.

We will continue to update this addendum where necessary, to reflect any updated guidance from:

Our 3 local safeguarding partners

The local authority about children with education, health and care (EHC) plans, the local authority designated officer and children’s social care, reporting mechanisms, referral thresholds and children in need

 6. Reporting a concern

 Where staff have a concern about a child, they should continue to follow the process outlined in the school Safeguarding Policy, this includes making a report via CPOMS, which can be done remotely, both for children continuing to attend or returning to school and those at home.

 In the unlikely event that a member of staff cannot access their CPOMS from home, they should email the Designated Safeguarding Lead, Deputy Safeguarding Lead or Head Teacher. This will ensure that the concern is received.

 Staff are reminded of the need to report any concern immediately and without delay.

 Where staff are concerned about an adult working with children in the school, they should report the concern to the headteacher. If there is a requirement to make a notification to the headteacher whilst away from school, this should be done verbally and followed up with an email to the headteacher.

 As a reminder, all staff should continue to work with and support children’s social workers, where they have one, to help protect vulnerable children.

Concerns around the Headteacher should be directed to the Chair of Governors.

 The headteacher/Chair of Governors should follow the usual practice, contact the LADO and make a referral if the concern meets the threshold.

 7. Safeguarding Training and induction

 DSL training is very unlikely to take place whilst there remains a threat of the COVID 19 virus.

 For the period COVID-19 measures are in place, a DSL (or deputy) who has been trained will continue to be classed as a trained DSL (or deputy) even if they miss their refresher training.

 All existing school staff have had safeguarding training and have read part 1 of Keeping Children Safe in Education (2019). The DSL should communicate with staff any new local arrangements, so they know what to do if they are worried about a child.

 Where new staff are recruited, or new volunteers are working with us, they will continue to be provided with a safeguarding induction and all relevant information.

 If staff are deployed from another education or children’s workforce setting to our school, we will take into account the DfE supplementary guidance on safeguarding children during the COVID-19 pandemic and will accept portability as long as the current employer confirms in writing that:-


  • the individual has been subject to an enhanced DBS and children’s barred list check


  • there are no known concerns about the individual’s suitability to work with children


  • there is no ongoing disciplinary investigation relating to that individual

  8. Safer recruitment/volunteers and movement of staff

 It remains essential that people who are unsuitable are not allowed to enter the children’s workforce or gain access to children. When recruiting new staff, we will continue to follow the relevant safer recruitment processes for their setting, including, as appropriate, relevant sections in part 3 of Keeping Children Safe in Education (2019) (KCSIE).

 In response to COVID-19, the Disclosure and Barring Service (DBS) has made changes to its guidance on standard and enhanced DBS ID checking to minimise the need for face-to-face contact.

 If staff are deployed from another education or children’s workforce setting to our school, we will take into account the DfE supplementary guidance on safeguarding children during the COVID-19 pandemic and will accept portability as long as the current employer confirms in writing that:-


  • the individual has been subject to an enhanced DBS and children’s barred list check


  • there are no known concerns about the individual’s suitability to work with children


  • there is no ongoing disciplinary investigation relating to that individual


Where we are utilising volunteers, we will continue to follow the checking and risk assessment process as set out in paragraphs 167 to 172 of KCSIE. Under no circumstances will a volunteer who has not been checked be left unsupervised or allowed to work in regulated activity.

 We will continue to follow the legal duty to refer to the DBS anyone who has harmed or poses a risk of harm to a child or vulnerable adult. Full details can be found at paragraph 163 of KCSIE.

 We will continue to consider and make referrals to the Teaching Regulation Agency (TRA) as per paragraph 166 of KCSIE and the TRA’s ‘Teacher misconduct advice for making a referral.

 During the COVID-19 period all referrals should be made by emailing Misconduct.Teacher@education.gov.uk

 Whilst acknowledging the challenge of the current National emergency, it is essential from a safeguarding perspective that any school is aware, on any given day, which staff/volunteers will be in the school or college, and that appropriate checks have been carried out, especially for anyone engaging in regulated activity. As such, we will continue to keep the single central record (SCR) up to date as outlined in paragraphs 148 to 156 in KCSIE.

 9.Online Safety

 · Children and Online safety in school

 We will continue to provide a safe environment, including online. This includes the use of an online filtering system.

 Where students are using computers in school, appropriate supervision will be in place.

  If IT staff are unavailable, our contingency plan is to request support from One Education.

  · Children and online safety away from school

 It is important that all staff who interact with children, including online, continue to look out for signs a child may be at risk. Any such concerns should be dealt with as per the Child Protection Policy and where appropriate referrals should still be made to children’s social care and as required, the police.

 Where staff are interacting with children online, they will continue to follow our existing code of conduct / IT acceptable use policy.

 We will ensure any use of online learning tools and systems is in line with privacy and data protection/GDPR requirements.

 At Heald Place, we will be pre-recording online learning, utilising the systems already in place, such as class dojo and classcraft. Below are some things to consider when delivering virtual lessons, especially where webcams are involved. 

  • No live online sessions with be delivered at Heald Place Primary
  • Staff must wear suitable clothing, as should anyone else within the recording.
  • Any computers used should be in appropriate areas, for example, not in bedrooms; and the background should be blurred (if at home).
  • Language must be professional and appropriate, including any staff members in the background.
  • Staff must only use platforms specified by senior managers and approved by our IT network manager / provider to communicate with pupils.
  • By pre-recording the lessons, this will allow all pupils access at a convenient time during the day.
  • Pupils will be able to comment on the pre-recorded lessons within the class dojo / classcraft which will enable appropriate monitoring. 
  • Working with parent / carers

 We will make sure parents and carers:

  • Are aware of the potential risks to children online and the importance of staying safe online
  • Know what our school is asking children to do online, including what sites they will be using and who they will be interacting with from our school
  • Are aware that they should only use reputable online companies or tutors if they wish to supplement the remote teaching and resources our school provides
  • Know where else they can go for support to keep their children safe online

We will make sure staff:

  • communicate within school hours as much as possible (or hours agreed with the school to suit the needs of staff)
  • communicate through the school channels approved by the senior leadership team
  • use school email accounts (not personal ones)
  • use school devices over personal devices wherever possible
  • advise teachers not to share personal information
  • taking care not to share contact details when emailing multiple people
  • being careful when sharing usernames and other personal data for access to online resources
  • providing access to school data systems safely

  10. Safeguarding all children 

Staff and volunteers are aware that this difficult time potentially puts all children at greater risk.

Staff and volunteers will continue to be alert to any signs of abuse, or effects on pupils’ mental health that are also safeguarding concerns, and act on concerns immediately in line with the procedures set out in section 6 above.

 · Supporting children not in school

 We are committed to ensuring the safety and wellbeing of all our children.

 The school will maintain contact with children who are not yet returning to school. Staff will try to speak directly to children at home to help identify any concerns. They will use school phones and devices to make calls home. Or, if necessary they will use personal phones but they will withhold their personal number.

Staff and volunteers will look out for signs like:

Not completing assigned work or logging on to school systems

No contact from children or families

Seeming more withdrawn during any class check-ins or video calls

 Where the DSL has identified a child to be on the edge of social care support, or who would normally receive pastoral-type support in school, they should ensure that a robust communication plan is in place for that child.

 Details of this plan must be recorded on CPOMS, as should a record of contact that has been made.

 The communication plans will include; remote contact, phone contact, door-step visits. Other individualised contact methods are considered and recorded.

 We and our DSL Team will work closely with all stakeholders to maximise the effectiveness of any communication plan.

 This plan will be reviewed regularly (at least once a fortnight) and where concerns arise, the DSL will consider any referrals as appropriate.

 The school will share safeguarding messages on its website and social media pages.

 We recognise that school is a protective factor for children, and the current circumstances, can affect the mental health of pupils and their parents/carers. Our staff need to be aware of this in setting expectations of pupils’ work where they are at home. 

 · Supporting children in school 

We are committed to ensuring the safety and wellbeing of all its students.

 The DSL (or deputy) will do all they reasonably can to find out from parents and carers whether there have been any changes regarding welfare, health and wellbeing that they should be aware of before the child returns. Staff and volunteers will be alert to any new safeguarding concerns as they see pupils in person.

 We will continue to be a safe space for all children to attend and flourish. The Headteacher will ensure that appropriate staff are on site and staff to pupil ratio numbers are appropriate, to maximise safety.

 We will refer to the Government and LA guidance for education and childcare settings on how to implement social distancing and continue to follow the advice from Public Health England on handwashing and other measures to limit the risk of spread of COVID19. Please refer to Heald Place MCC Schools / Settings Health & Safety Risk Assessment – Covid19

 We will ensure that where we care for children of critical workers and vulnerable children on site, we ensure appropriate support is in place for them. This will be bespoke to each child and recorded on CPOMS. 

Where we have concerns about the impact of staff absence – such as our Designated Safeguarding Lead or first aiders – we will discuss them immediately with the LA.

 · Peer on Peer Abuse

 We will continue to follow the principles set out in part 5 of Keeping Children Safe in Education when managing reports and supporting victims of peer-on-peer abuse.

 Staff should continue to act on any concerns they have immediately – about both children attending school and those at home.

 Where we receive a report of peer on peer abuse, we will follow the principles as set out in part 5 of KCSIE and of those outlined within of the Child Protection Policy.

 We will listen and work with the child, parents/carers and any multi-agency partner required to ensure the safety and security of that child.

 Concerns and actions must be recorded on CPOMS and appropriate referrals made.

 11. Mental Health

  •  Children returning to school

 Staff and volunteers will be aware of the possible effects that this period may have had on pupils’ mental health. They will look out for behavioural signs, including pupils being fearful, withdrawn, aggressive, oppositional or excessively clingy, to help identify where support may be needed.

Therapeutic / Pastoral support staff will be in school to provide support to those children. The school also has access to external support agencies where appropriate, such as Beacon Counselling (who have continued their support to individual children during school closure). 

  • Children at home

Where possible, we will continue to offer our current support for pupil mental health for all pupils. This has continued to be over the phone with Beacon Counselling services.

 We will also signpost all pupils, parents/carers and staff to other resources to support good mental health at this time.

When setting expectations for pupils learning remotely and not attending school, teachers will bear in mind the potential impact of the current situation on both children’s and adults’ mental health.

 12. Advice, Guidance & Support from the LA

 Our headteacher shares all LA updates with relevant staff and all staff are aware of how to access support from our SSQA, the Safeguarding in Education Team, Virtual School and One Education as advised through the daily circulars. 

 13. Links with other policies 

  • Safeguarding and Child Protection Policy
  • MCC Schools / Settings Health & Safety Risk Assessment - Covid19
  • Staff code of conduct
  • IT acceptable use policy
  • Online Teaching and learning policy
  • Digital Safeguarding Policy
  • Behaviour Policy (including appendix5 – Covid19)
  • Health & safety Policy
  • Guide for Schools – Covid 19
  • Attendance Policy